Security Guards for Corporate Events
Credentials checked at the door, executives and speakers escorted, the open bar managed and the event lead handed a clean report the next morning.
Request a proposalThe situation
What a corporate event deals with
Credentials and the uninvited
Employees, clients, press, vendors and plus-ones arrive at a hotel ballroom that anyone in the hotel can walk toward. Registration checks names; someone has to check that names match people and that the press stays where the press belongs.
Executives and speakers
The chief executive, a board member, a keynote speaker: people the company would rather not have approached in a corridor by a former employee or a reporter, and who need to get from the car to the green room without a fuss.
The open bar and the company's name
A holiday party is the company's reputation in a room with an open bar. The argument, the fall and the employee who should not drive are the company's problem in a way they would not be at a wedding.
Equipment, demos and information
Product launches put prototypes on tables; conferences leave laptops and badges on chairs; the ballroom is open overnight with the stage built and the signage up.
Planned from the run of show
A corporate event has a run of show, and the security plan follows it: load-in, registration, the executives’ arrivals, the keynote, the reception, load-out, and overnight where the event runs more than a day. Price Protection’s lead officer builds the plan with the event lead and the venue’s security manager: positions at registration, the ballroom doors, the executive entrance and the green room, a route for each executive, the press and vendor areas, the bar’s hours and the venue’s rules. Officers dress as the company prefers, usually in business dress so they read as event staff.
The door
Registration checks names; the officers at the doors check that badges match people, that press stays in the press area, that vendors stay back of house and that the person who says he is with a client is held until the client’s host is found. Refusals are quiet and logged. Registration staff are told before doors how the officers will handle a name that is not on the list, so the two desks give the same answer.
Executives and speakers
The chief executive, the board member and the keynote speaker are met at the car and walked by the route the plan chose to the green room and the stage, with the corridor watched. Where the company wants a personal protection officer, a Level IV endorsed officer is discussed for the event. Movements are logged and treated as confidential.
The reception and the overnight
A holiday party or a reception puts the company’s name in a room with an open bar. Floor officers watch the bar, support the bartender’s cutoffs and help an employee who has had too much to a car with a manager, quietly. Multi-day events get an overnight officer with the stage, the demos and the registration desk, and load-out is watched at the back-of-house doors.
Booking
Dispatch, or a call to the office, begins with the event lead: the venue, the dates and the run of show, the expected attendance, the executives and speakers, the press, the bar arrangement, any specific concern the security manager has assessed and the venue’s security contact. The lead officer plans with the event lead and the venue, and the team is booked for the event.
How we cover it
Every service, applied to this post.
- Unarmed security guards
Unarmed officers in business dress or the uniform the company prefers, at registration and the ballroom doors, on the floor during the event, at the green room and the executive entrance as the plan requires, and overnight with the equipment where the event runs more than a day.
- Access control
Badges, wristbands or the registration list checked at the doors, press and vendors kept to their areas, the green room and executive areas held, and the venue's back-of-house doors watched during load-in and load-out.
- Armed security guards
Where the company's security manager has assessed a specific concern, a commissioned officer holds a position agreed in the plan, discreetly, with observe-and-report the default and the police and the venue's security informed.
- Camera monitoring
Where the venue makes its cameras available, an officer watches the ballroom approaches and the lot from the venue's security office and directs the floor officers by radio.
- Incident reporting
A report to the event lead and the company's security manager the next morning: attendance flow, credential refusals, executive movements, incidents and how they resolved, the bar, equipment overnight and load-out, in the company's format where it has one.
A typical post
What a shift looks like here.
The lead officer meets the event lead and the venue's security manager at load-in: the run of show, the executives' arrival times and entrance, the green room, the press area, the badge design, the bar's hours and the venue's rules. Officers take registration, the ballroom doors and the executive entrance as the first attendees arrive.
A man without a badge who says he is with a client is held at registration while the client's host is found; he is not on the list and leaves. The chief executive is met at the car and walked to the green room by the corridor the plan chose. During the reception the floor officers watch the bar and help an employee who has had too much to a car with his manager.
After the event the officers hold the ballroom while the production crew loads out, an overnight officer stays with the stage and the prototypes, and the lead writes the report for the event lead and the security manager: the man at registration, the executive movements, the employee, the load-out.
Reporting
What the daily report covers here
Every client receives a written report each day, and officer performance is reviewed and documented daily. This is what the report records on this kind of post.
- Registration and door coverage: attendance flow and credential refusals
- Executive and speaker movements, with times and the route used
- Press and vendor area compliance
- Bar and reception incidents and how they resolved
- Green room and executive area access
- Overnight coverage of equipment, stage and demos
- Load-in and load-out: back-of-house doors, vendors and crew
How do officers dress at a corporate event?
In business dress or the uniform the company prefers. Registration and floor officers in suits read as event staff; a visible uniform is arranged where the company wants the presence seen.
Can officers escort our executives?
Yes: met at the car, walked by the route the plan chose to the green room and the stage, and back, with the corridor watched. Where the company wants a personal protection officer, Price Protection discusses a Level IV endorsed officer for the event.
Do you work with the hotel's own security?
Yes. The lead officer coordinates with the venue's security manager on the plan, the radios, the cameras and the response to an incident, and the venue's rules are restated in the post orders.
Can you cover a multi-day conference?
Yes, including overnight coverage of the ballroom, the stage, the demos and the registration desk, with the same team across the days.
How is the report handled?
It goes to the event lead and the company's security manager, in the company's format where it has one, and to nobody else. Executive movements and incidents involving employees are treated as confidential.
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Request a proposal
Request a proposal for corporate events.
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