Daily Activity Report Template

How to use this template

The daily activity report is the record of one officer’s shift at one post, entry by entry. Price Protection’s officers keep it on the phone as the shift runs and the client receives it the next morning; a supervisor reviews it the same day. Use this template to see what a complete report contains, to build a form for in-house staff, or to check the reports you receive now. Copy the sections into a document or print the page.

1. Shift header

Field	Entry
Property and post
Date
Shift start and end
Officer name and registration number
Relieved (name) / relieved by (name)
Pass-down received	[summary of what the previous officer reported]
Weather and conditions at start
Equipment checked at start	[radio, flashlight, keys, phone, first-aid pouch, vehicle]

2. Activity log

One row per entry, in time order. Every round, every check, every contact, every call, every incident.

Time	Location	Activity	Result
[22:00]	Post	Checked in with dispatch, read pass-down
[22:05]	Pool	Closed pool, locked gate, lights off	Two residents asked to leave, complied
[22:20]	Lot B	Round: vehicles, lighting, fence	Light out near dumpster, reported to maintenance
[23:10]	Building 7	Noise complaint, courteous contact	Volume reduced, no further contact
[00:30]	Package room	Round: door latched, no packages outside
[01:15]	Gate	Visitor without code, no resident answer	Turned away, plate logged
[02:00]	Property	Full round, varied order, all checkpoints	No hazards
[03:40]	Building 3	Incident: see incident report 03:40	Police called, report filed

3. Checkpoint summary

Checkpoint	Times checked	Condition
[Pool gate]	[22:05, 00:10, 02:00, 04:15]	Locked
[Package room]	[00:30, 02:00, 04:15]	Secure
[Lot B]	[22:20, 00:10, 02:00, 04:15]	Light out, reported
[Perimeter fence]	[02:00, 04:15]	Intact

4. Items for the manager

• Maintenance: [what was reported to on-call, and what is left for the office]
• Rules: [amenity, parking or noise issues the manager should know about]
• Access: [visitors or contractors turned away, gate problems]
• Follow-up: [anything the manager needs to decide]

5. Pass-down and close

Field	Entry
Pass-down given to	[name, time]
Open items at end of shift
Final round completed	[time, conditions]
Officer signature
Supervisor review	[name, date, notes]
Sent to client	[name, time]

Notes on filling it in

The activity log is the report; the rest is structure around it. Each entry is specific: which lot, which building, what was found, what was done. “Patrolled property, all secure” is not an entry. Checkpoint times in section 3 should match the rounds in section 2, and a supervisor checks that they do. Section 4 is written for a manager with two minutes at the start of the day: what needs doing, what needs deciding, nothing else. The reading a daily report article shows what a manager should look for, and the incident report template is the document referenced from any incident entry.