Fire Watch Log Template

How to use this template

Copy the sections below into a document or print this page and keep it on a clipboard at the post. Fill in the header before the first round; make every entry as it happens, never afterward; and close the log when the system is restored and tested or the post-work period has run. Price Protection officers keep a log in this form on every watch and hand the original to the coordinator.

1. Header

Field	Entry
Building and address
Impairment coordinator, name and phone
System impaired, or hot work and permit number
Impairment or work began, date and time
Fire department and fire code official notified, date, time, by whom
Conditions set by the authority: interval, areas, alarm method
Extinguishers and equipment at the post
Officer on watch, name and DPS registration number

2. Rounds

One row per round. Time is the time the round started.

Time	Areas walked	Exits and equipment checked	Conditions found	Initials

3. Events between rounds

Anything that is not a routine round: a hazard corrected, a contractor’s zone change, a call to the coordinator or the fire department, a false alarm, an inspector’s visit, a delay.

Time	Event	Action taken	Initials

4. Handovers

Time	Outgoing officer	Incoming officer	Pass-down notes

5. Close

Field	Entry
System restored and tested, or hot work completed, date and time
Post-work period ended, date and time (hot work)
Final round, time and conditions
Officer signature
Coordinator or permit holder signature
Original delivered to

Filling it in

Write the header with the coordinator before the first round, and write the authority’s conditions exactly as given: the interval, the areas and how the alarm will be raised with the system down. In the rounds table, “areas walked” means every floor or zone on the list, named; “exits and equipment” means the doors, stairs, extinguishers and standpipe connections checked; “conditions found” is either “no hazards” or the specific thing seen. Do not leave a round out because nothing happened; the empty rows are what an inspector notices first.

Events are logged in the events table so the rounds table stays clean. A hazard is described, along with what was done about it and who was told. A change of officer is a handover entry with both names, and the incoming officer reads the log before signing.

The close is signed by two people because the log is evidence for both: the officer that the watch was kept, the coordinator that the building received it. Keep the original in the impairment file; keep a copy with the security company. The log inspection article explains what inspectors read for, and the sprinkler impairment checklist covers everything around the log.